Software design consists of process modeling, problem-solving and planning for a solution utilizing computers.
You may have some process that is handled manually (uses a paper-based system). As with anything paper based, it is so easy for documents to get damaged by coffee stains etc, or paper being lost due to fire or accidents or just generally lost because there are so many documents. Using a software based system to handle your data collection and archival is a lot more effective and efficient.
Interestingly enough, paper based systems are also very expensive when you think about it. The following calculation gives you an idea of the labor cost associated with a paper-based filing system. It is assumed that your organization creates or receives 100 important new paper documents that are filed daily and that there is an efficient paper-based filing system in place.
If on an average it takes 6 minutes to retrieve and file a document, total time taken to handle 100 documents equals 6 x 100 minutes = 10 hours per day.
If the hourly rate is $10 including social security and benefits, total labor cost per year equals ($10 x 10) x (226 work days) = $22,600.
The above analysis does not include overhead cost for retrieving and filing old documents. If included, the cost of retrieving and filing paper documents will be a lot more than you realize.
On the other hand, utilizing a software based solution is much more cost-effective. Filing time will be reduced to just clicking "Save". You can have as many secure backups as you like and the time to retrieve a file will be just the time it takes to type in some particulars and hit "Search".
If you are ready to transform your business processes, head over to the contact page and drop me a line. We'll arrange a meeting and discuss your needs.